How-to guide
Importing meet results
After a meet, upload the results file from the host. Official times, splits, and places land on your swimmers, their bests update, and their USA Swimming IDs get filled in.
About 5 minutes
For coaches, club admins
Why this matters
Meet results are the anchor for everything else: personal bests, the progression chart, standards, and predictions. USA Swimming's data service doesn't provide meet history, so the results file from the meet is the source, and it's one upload.
Step by step
- 01
Get the file from the meet host
Ask for the results export. Most hosts run Hy-Tek Meet Manager and can send an SD3, a CL2, or an HY3. Any of the three works. If they offer a choice, SD3 or CL2 is simplest.
- 02
Meets tab, Import results
Choose the file. The importer reads it and shows a preview before writing anything: the meet name and dates, how many of your swimmers matched, and who in the file didn't match a roster row.
You'll know it worked when
The preview lists your matched swimmers with their event count.
- 03
Fix the ones that didn't match
Matching is by USA Swimming ID first, then by name. A swimmer entered as Leo in the meet and Leonid on your roster won't match on their own; pick the right roster row for them in the preview. Swimmers from other clubs are simply skipped for your roster.
- 04
Confirm
Times, splits, and places are written to each matched swimmer. Personal bests update where a time is faster. Any swimmer without a USA Swimming ID on file gets the one from the meet, so next time they match by ID. Importing the same file twice doesn't double anything.
You'll know it worked when
The swimmers' Meets tabs show the meet with their events and times.
- 05
Tell the swimmers
Their progression charts and standards now include the meet. If the meet had a prediction, they'll see predicted versus actual on their Meets tab.
Troubleshooting
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