For Coaches
Getting started as a coach
Sign up, make your teams, load the roster, push a workout, and time your first practice. A first team is live in about fifteen minutes.
About 15 minutes
One place for the roster, workouts, the pool-deck timer, attendance, meets, results, and email. The timer is the point: every rep you capture feeds the swimmer's history and their predictions.
Your first 15 minutes
In order. Pause and come back any time.
- 01
Sign up and pick 'I'm a coach or club admin'
Email, password, your name. You get a 14-day Club trial with no card. The onboarding wizard opens straight away.
- 02
Create your club and your teams
Name the club, set its time zone, then add each training group as a team and pick its course (SCY, SCM, or LCM). Groups that train at the same time can be timed together in practice mode, each on its own clock.
You'll know it worked when
Each team has its own six-character invite code on the Teams page.
- 03
Load the roster
Upload a CSV of names, or type them in. Include a birthdate and a USA Swimming ID where you have them. Swimmers under 13 need a parent's email; the parent gets the invite instead. Everyone else can join with the team's invite code, or you can send an invite to a swimmer's email from the roster row.
You'll know it worked when
The roster shows every swimmer with 'not yet claimed' until they sign up.
- 04
Build and push a workout
Plan tab, Create. Sets are distance, reps, interval, stroke, zone, and a note. 'Each rep' handles things like kick down, swim back. Pick a date and team and push it. It's on every swimmer's Train tab for that day.
Building a workout → - 05
Run practice with the timer
Practice tab. Choose the groups in the pool, put swimmers in lanes, and start each group's clock when they leave. Tap a swimmer as they touch to capture the rep. If the clock and the swimmers drift apart, Fix rep puts the group back on the rep they're actually on.
Running practice mode → - 06
After the first meet, upload the results file
Ask the meet host for the SD3, CL2, or HY3 file. Meets tab, Import results. Your swimmers' official times, splits, and places land on their accounts and their bests update. Anyone who signed up without a USA Swimming ID gets it filled in from the file.
Importing meet results →
What each part does
Roster
Signed up, not yet claimed, and under 13 at a glance. Send an invite by email, merge a duplicate row after a swimmer signs up under a slightly different name, and open any swimmer for their full history and a printable report.
Plan
The workout library. Build from scratch, bulk-create from a paste, import a CSV, or ask the AI assistant to draft a session and edit it. Assign a workout to a group within the team. Push to one team or several for a date and time.
Read the full guide →Practice mode
A multi-lane timer that runs each group on its own clock. Captures per swimmer, per rep, per set. Fix rep and Restart set for when the deck gets ahead of the phone. Attendance is taken as part of it. End practice and every time is saved to the swimmer.
Read the full guide →Meets
Create the meet with fees, choose events, enter swimmers or let them pick their own, notify parents, confirm and charge, export the SD3 entry file. After the meet, import the results file.
Read the full guide →Predictions and reports
Each swimmer's page shows projected times for the next meet on a bar between their best and their goal, with the reasoning written out. The report button prints a clean one-page summary for a parent meeting.
Email and announcements
One compose screen for the whole club, one team, parents only, or one family. Announcements post to the swimmers' and parents' home pages. The AI assistant will draft either for you.
Event Specialized Training
For a swimmer who needs more than the team plan: set their events and level, and the AI drafts a weekly plan built around the team schedule and their energy systems. You review and approve it before anything reaches the swimmer. It needs real data first: a meet result in their primary event, or three timed practices. $15 per swimmer per month on the Club plan.
Common questions
Related guides